Privacy Policy

1. What Information We Collect

Our Service is designed to be as minimally invasive as possible. We do not require parents or end-users to create accounts, provide names, or supply email addresses to subscribe to a calendar.

Depending on how you interact with the Service, we collect the following types of information:

From Team Managers (Data Uploaders):

When you upload a fixture export to our portal, we collect the match data contained in the file (e.g., team names, match dates, kickoff times, and venue locations). Note: We do not require or intentionally store individual player names, dates of birth, or personal contact details. If this information is included in a raw export, our system is designed to strip or ignore it during processing.

From End-Users (Calendar Subscribers):

When your smartphone or calendar application (e.g., Apple Calendar, Google Calendar) polls our servers for updates, we automatically collect basic routing and analytics data. This includes your IP address, browser/device type (User-Agent), and the specific team URL you are requesting.

2. How We Use Your Information

We use the information we collect strictly to operate and improve the Service:

• Providing the Service: To dynamically generate and update the .ics calendar files so your personal device reflects the correct match times and locations.
• System Analytics: To monitor the performance of our servers, understand traffic loads during peak weekend hours, and diagnose technical errors.
• Communication: To contact Team Managers or Club Administrators regarding their specific club integrations or system outages.

We do not sell, rent, or trade any data to third-party marketers or advertisers.

3. Third-Party Service Providers

To operate securely and reliably at scale, we use trusted enterprise-grade infrastructure providers. Your data may be processed or stored by:

• Vercel: Hosts our web portal and provides basic, anonymized web analytics to help us understand site traffic.
• Supabase: Provides our secure, encrypted database infrastructure where match fixtures are stored.
• Make.com: Acts as the automated middleware that formats the uploaded fixture spreadsheets before securely passing them to our database.

These providers are bound by strict security and privacy protocols and are not permitted to use your data for their own independent purposes.

4. Data Retention and Security

We take reasonable steps to protect the data we hold from misuse, interference, loss, and unauthorized access.

• Retention: Match data is kept for the duration of the current sporting season to ensure calendars remain accurate. We periodically clear historical match data that is no longer required to provide the Service.
• Security: Data transfers are encrypted via HTTPS/SSL. Database access is strictly authenticated and limited to authorized personnel.

5. Your Rights

Under Australian privacy law, you have the right to request access to the personal information we hold about you and request its correction if it is inaccurate. Because our end-user service operates without user accounts, we generally do not hold personally identifiable information (like names or emails) for calendar subscribers.

If you are a Club Administrator or Team Manager and wish to have your club's fixture data removed from our servers, you may contact us to request a complete deletion of your team's records.